City Clerk

Responsibilities

The City Clerk’s office serves the citizens of Rock Hill by maintaining and housing the records of the City while preserving the transparency of the City’s governmental processes.  

The City Clerk is responsible for compiling information to be presented to the Board of Aldermen at its meetings, attending those meetings, and preparing the minutes documenting the Board’s actions.  The office also archives all official records of the City including minutes, ordinances, resolutions, contracts, leases, titles, liens, bids and other vital documents along with coordinating the City of Rock Hill Municipal Code book.  

The City Clerk oversees the filing of candidates for municipal elections, serving as the Deputy Election Authority for the City, and prepares legal notices for those elections; administers and maintains all business, merchant, and liquor licenses; certifies documents for all City Departments and is a Notary Public; posts all Public Notices as required by law; provides administrative support to the Mayor, Board of Aldermen, and the City Administrator; and is the central repository for City documents.  The City Clerk is the Custodian of Records and is the department to contact for Requests for Records.

Request for Records

Archiving of city records and requests for records are handled by the City Clerk. A request may be made by emailing, mailing, or hand delivering a written request to the City Clerk. While the Missouri Sunshine Law does not require that an open records request be submitted in a specific format, the Missouri Attorney General's office, as well as the City Clerk's office, strongly encourages people to make their requests in writing (email, letter, etc.) for easier record keeping.

The City Clerk will respond within three business days or less either with the documents requested or with an estimate of the time and cost of obtaining the requested records.

Please note: the Sunshine Law requires the custodian of records (the City Clerk) to produce public documents. It does not involve providing written answers to questionnaires, or creating a new record or list. It provides access to existing records held or maintained by the governmental body that have not been deemed confidential under the specific provisions of the Sunshine Law. For more information on the Sunshine Law, click here.

The City Clerk can be reached via email at [email protected] or by calling 314-561-4303.